Maybe worth considering speech to text. Dictation has come a long way and if they are using a Mac any of the locally running whisper wrappers will work.

1. https://goodsnooze.gumroad.com/l/macwhisper (dictation + transcription)

2. https://carelesswhisper.app (does dictation only, and does it really well; cheapest)

3. https://superwhisper.com (both local and hosted models + lots of bells and whistles, but much higher pricing)