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Traits of good remote leaders (bbc.com)
356 points by sfg on Sept 10, 2020 | hide | past | favorite | 154 comments


I suspect that the ideal primary role of a leader in a remote setting is to serve as a communication channel.

In person, it's somehow easier to tune the office chatter in and out as needed to keep track of what your colleagues are up to. I have yet to find an electronic replacement for this phenomenon. Email, if nobody thought to CC you, you simply won't find out. If people deal with this by defensively CCing everyone, you drown in email. Slack's value is inversely proportional to its uptake: The more people talk on it, the more it resembles a sort of workplace Twitter where it's simply impossible to try and keep track of what everyone is saying, so you give up and resort to only looking at it when you're trying to slack off. Threads attempt to work around this by replicating the problems of email in a chat app.

I suspect that an old-school web forum like phpBB could work well, but any technical merits won't overcome the social perception. There's just no getting around the nerd factor there.

The only technique I've seen work well is the manager-as-dispatcher approach. This poor soul becomes the designated firehose-drinker. They get CC'd on every email, and they subscribe to every Slack thread. They keep an eye out for anything that Sam or Pat might want to know about, and check in to make sure that Sam or Pat is keeping an eye on it.


> They keep an eye out for anything that Sam or Pat might want to know about, and check in to make sure that Sam or Pat is keeping an eye on it.

This is miserable for everyone. Don't make Slack the center of your workflow. Don't let spontaneous Slack chats dictate your process.

The manager's job shouldn't be to scour Slack for information and then ping every person who might need to participate in or read each conversation. That just amplifies the noise. It's terrible to be deliberately ignoring Slack for 30 minutes to focus on work, only to have your manager ping you back into Slack to make sure you don't miss something.

Instead, the manager should be forcing important conversations to happen outside of spontaneous Slack conversations. If something important is decided in Slack, the decision needs to be recorded in the tracking ticket, Wiki, or other important location. If it changes anyone's active work, they should be interrupted. Otherwise, they can pick up the information from the single source of record (ticket, wiki, etc.) rather than being expected to follow every detail of Slack all day.

Small groups working on tasks together should have private PMs or channels to discuss implementation details, not giant Slack channels with 10s or 100s of members.

A good manager will avoid design by committee and will stay ahead of the spontaneous Slack firehose by arranging planning sessions and scheduled meetings where necessary.

Don't let the Slack chaos drive your workflow. Don't try to make managing Slack someone's job. Manage the workflow first, deliberately rather than reactively. If important conversations are happening spontaneously in Slack too often, that's a sign that you need to fix your workflow.


Sorry, allow me to rephrase. I didn't meant that the manager's job is to dogpile everyone onto every issue. It was to make sure that work is being judiciously assigned to the right people, and everyone else is getting progress updates as needed.

My working hypothesis here is that, when there is someone that the team trusts to do that, it will ultimately reduce the level of overcommunication and design-by-committee. Everyone feels more comfortable focusing on their immediate work, and limiting their active participation in things that don't require their active participation, because they know they'll get the memo.


It doesn't matter much if the manager dispatches the pings ASAP or buffers them up for later. You're still letting Slack chaos drive your process instead of leading with process and using Slack as a tool.

In some ways, having the manager buffer up the pings is even worse, because then each person has to revive the topic again if they want to have a voice. People don't want to be left out of important conversations, so the only solution is to watch Slack like a hawk all day. The people who spend all day in Slack instead of doing work end up dominating the decision making while the people who focus on work suffer.

Instead, don't hesitate to gather people for a scheduled call after lunch, at the end of the day, or first thing tomorrow morning to clear it up. Record important decisions in a single source of truth that isn't Slack, like your Wiki or ticket tracker.

Treat Slack almost like you would in-office conversations: If you have a spontaneous watercooler conversation about an important topic in-person, you wouldn't go gather everyone involved to come to the watercooler to continue the conversation. You'd send out an e-mail update to others who need to know. Or you'd scheduled a follow-up call or meeting to discuss it.

The in-person rules of communication and avoiding interruption are a good template for how to behave in Slack.


>> scheduled call after lunch, at the end of the day, or first thing tomorrow morning

This sounds great in theory, but one of the key issues with managing remote teams is there is no common time in the day that is "after lunch, end of day or first thing in the morning".

The reality is most remote scenarios require you adopt at least some async process; fighting this is a losing battle.

Some good news: your manager's job was always facilitate internally and protect externally; how this is accomplished has certainly changed but the core essence of management, if anything, is even more crystallized now.


I feel like I need to mention this in case some eyes see it that need to hear it. If you're running global teams and you have a side of that team that has to show up at the ass-crack of dawn every morning while you get to show up at 4PM with the entire context of a full work day behind you - ROTATE THE TIMES or ASK the engineers on both ends of the spectrum how they feel about it and be understanding if some of them don't want to show up at 8am anymore. Not to mention it puts us into a super weird conversation where we're half asleep and trying to sound like we know what's going on to someone grilling us with full cognition.

Also, async is one thing. Respecting your peoples time is another thing. Slack, etc can show you what time it is in that employees time zone. How do you feel when the first thing you do is open Slack while sipping coffee and eating your bagel and your boss has 10 messages to you from 6am-9am your time?

Probably not the best start to your day. Let people log in, socialize, be humans and colleagues for a little bit before you hammer them, especially now when work is the only real human interaction some people are getting.


> How do you feel when the first thing you do is open Slack while sipping coffee and eating your bagel and your boss has 10 messages to you from 6am-9am your time?

Feels like it’s a day that ends in ‘y’. (My boss and our team get along famously and are all in the same time zone, yet have loads of traffic on our channel(s) between 6 and 9 most days.)


Oh totally in team slacks, I'm talking more about the "do this as soon as you wake up" DM you types, usually the "Hey.."'ers.


Async is the way to go here. The only time an engineer should have to care what time zone somebody is in is when it's an actual emergency.


Yeah. The engineering team I am on uses the [async] tag to make async Slack communications explicit.


Slack is really poorly built for async workflows though. That's why in my product I have all communication be async, and figure out who needs to get notifications (also async) from their role in the interaction. For example, if you're the owner of a story and someone asks a question you get notified, and the asker gets notified when you reply, but everyone else gets to keep their sanity. I also structure comments and require you tag them with the purpose of the comments so people know what it is up front (question, sugestion, todo, etc). That really keeps the stress levels down.


async is not a losing battle. Trying to handle async communication processes manually is.

Right now, most async communication processes (like status updates or daily standups) involve a ton of manual effort to make sure that people share this information.

I strongly recommend creating systems and using automation as much as possible here.


This thread basically enumerates why I started my company. Manual control of workflow and keeping up to speed is at best a waste of time. I want my _Computer_ to do the boring repetitive crap.


You keep assuming that the manager is only delegating via Slack pings, which is not my experience at all and also not what mumblemumble specified.

The best managers know what the appropriate communication channel is for their employees and the issue at hand, and I don't think any strong managers are going to point to Slack pings at their preferred method.


> You'd send out an e-mail update to others who need to know. Or you'd scheduled a follow-up call or meeting to discuss it.

Just my anecdata; this is the polar opposite of what I want. I do not ever, ever want a meeting or a follow up call over an async slack message unless it must be a meeting.

Some managers really need to talk to their engineers and see what the engineers need to perform best and not make every assumption based on what they, the manager, are used to from the last 10 years of their career at 1-2 places.

Forcing a square into a round hole makes engs leave and I've worked for a lot of managers who feel like they stopped growing a decade ago or are using outdated ideologies because the people who promoted them are so far away from the real people creating the sauce now.


This comment makes me realize that I've experienced both sides of this coin now. I've had the manager that asked for daily email updates. And I've worked in a grind silo until I was finished.

There is a balance between them. I think where you draw that line largely depends on the team. An effective manager navigates a team by helping to unblock and de-risk efforts. It's hard for a manager to do that with zero information.


Yeah I've finally gotten enough experience to feel like I've run the gamut of management styles and the best advice I can give is that managers need to explicitly ask questions to some people and genuinely work to improve their performance. Some people (especially new or those who think they're under-performing) won't want to rock the boat at all and will hold their frustrations with things like I mentioned in forever.

I used to be very bad at that. Now I'm pretty firebrand for employees to be treated right as I've finally been to companies that I felt did so (then back to companies that don't) so I recognize what I consider abusive places/mgmt pretty quickly.


You aren't disagreeing, you misread

Parent wrote

>> You'd send out an e-mail update to others who need to know.


I'm vehemently disagreeing about using email as a communications means in 2020 when omnichannels, slack, ticket-systems, etc exist. I don't want a mail client pinging me with mostly trash throughout the day between All Hand emails, tech emails, out of band sales people, etc.

That's really my point, some of us work completely differently. Ask your engineers how they can perform best..


Mail is better then slack in that it is non interrupting. It is good for usual stuff that can wait hours or few days and is neither bug not feature request. Which is quite common thing.

Slack is good for chat and quick discussion.


Both suck when you actually want any structure or have to go back later to figure out what happened. You need to structure your communication more than free form text. For example, is that email a question? A suggestion? Maybe it's a reason this is all pointless. Search doesn't really fit the bill because it only really works if you know the proper words.


Process should follow people, not vice versa. If you only allow collaboration at 10am on Tuesdays for project X and 2 pm Friday for Project Y, you are missing a lot of collaboration.


Or just don't use Slack. Use something like Zulip that is deliberately designed to convert synchronous chat streams into asynchronous communications:

https://zulip.com/#tour-carousel


Most workplace communication tools are focused on improving the efficiency of communication. I think of this as laying "pipes". It's never been easier to jump on a video call or ping someone in Slack or email. What happens is that the information/communication doesn't flow on a repeatable or predictable basis.

What people really need when remote is a way to help create and automate a series of communication habits/workflows, so instead of hunting around or perusing Slack to understand what's going on, the information flows to you. Like a series of communication pumps.

Right now, most managers manually collect this, which is an epic waste of time.

Self plug, but after 8 years working remotely and constantly running into the workplace chat firehose, I've built software to help automate any routine update at work (https://www.friday.app).


Well said.

It comes down to structuring some type of process for facilitating communication rather than being reactionary.

Spontaneous conversations are going to happen and should be encouraged, but Slack is not a platform for documenting a decision or conversation. If for no other reason than it’s not concise. Coming back and trying to parse an hour long slack convo is a waste of time when it can likely be boiled down to a one paragraph summary.

If something interesting happens I find it helpful to take that opportunity to get the gist or decision documented in a ticket or wiki page somewhere for easier dissemination and for centralizing further communication and decisions related to the topic.


>A good manager will avoid design by committee and will stay ahead of the spontaneous Slack firehose by arranging planning sessions and scheduled meetings where necessary

A great point. They will ideally also have enough context, experience and intuition to 'individualize' comms - providing detail from an earlier briefing to the ux person while omitting the unnecessary technical details that are more relevant to the other team mate who is working on a security feature.

As a team lead, I do subject myself to a bit of a firehose outside my immediate team in the hopes of stumbling across little nuggets of useful info and context, but if I orchestrate communications within my org well enough, that's the only time it occurs.


Right. Dispatching work with slack is like trying to command an army via town crier. Not a great experience.


> I suspect that an old-school web forum like phpBB could work well

It’s funny that you say this, but at Automattic (where I work), we use a tool called p2 [0] which is built on WordPress blogs. So it’s basically a blog with real-time comments, and each team/division has their own p2. As our saying goes, “p2 or it didn’t happen” — and it’s probably the main thing that keeps communication healthy. It’s easy to follow the set of blogs applicable to your work, easy to cross-post to other blogs, it’s globally searchable, and easily sharable. Thus it avoids the problems you mention with email and slack. We use slack a lot as well, but few use email at all.

Like you say, it works because everyone buys into it and uses it.

- [0]: https://wordpress.com/p2/


We swear by Notion, it looks like it's a similar use-case


I largely share your opinion and conclusions; good managers were always a combination of filters and selective connectors and I don't think this has changed. If anything it's far more important these days. What I fear (and hate) as a manager is that you're right - I need to be privy to every conversation, topic, initiative, etc and then pull in only the absolutely minimally required resources. This consumes all my time and is extremely tiring.


I hear you; that is exactly why I noped out of management and decided I'm perfectly happy to continue living at the bottom of the org chart.

It seems like one of the great tragedies of tech is that the kind of personality and temperament that would predispose a person to being able to genuinely enjoy this kind of work probably also tends to greatly diminish that person's chances of ever being promoted into a position where they'd be asked to do that kind of work.


We've been building https://plummail.co to tackle the problems with CC and BCC. As well as other problems with remote communication.

Slack was a disaster for us when we last tried using it. Several people muted it for hours at a time, the only way to get someones attention was to call. By which point it was probably important enough to warrant a call.

Our theory is that for people to be able to focus on work for reasonable periods of time you need good async communication. And for that need good sync communication for where it's appropriate. We've been using whereby.com for video calls, much better than zoom. This is where we all checkin and Sam/Pat find out what the need to keep an eye on, and then they can start a thread on plum mail for the content they need to keep track of over time. One of the favourite features we have build from a manager side of things is the following. A manager can join a conversation, but then set the notification level to be only notified when a conversation is resolved, i.e. they find out the conclusion and can see the history if they want, but the aren't distracted by the discussion towards the conclusion


I'm an engineering manager with 10 reports.

What's worked for me is 1-on-1 meetings with each team member each week. We set strategy for high level goals (e.g. a quarterly software release), measure progress, and I let them know about work other folks are doing that is related. I trust them to use slack/email/phone to get the work the done, and I don't closely monitor those channels.

Doing 1-on-1s is a lot of meetings, but I don't think as a manager you can avoid that work and still move effectively towards a larger common goal. Eventually though, a lot of people learn to execute more complex and valuable work, they get promoted, and then we meet less. But then there's hiring. The cycle continues.

I'd be interested to know how folks who have 2 layers of reports learned to work effectively with that size setup.


The problem with only talking once a week is that you miss things that aren't volunteered in the moment.

You should be collecting agenda items all week by listening, and then discussing them during the meeting.

Also, waiting for the meeting and sharing information live is both laggy and a waste of face time. Share the info in advance, and ask for follow-up in meeting if needed.


> I suspect that an old-school web forum like phpBB could work well, but any technical merits won't overcome the social perception. There's just no getting around the nerd factor there.

So, how do we "sell" forums to our friends and colleagues without them knowing they're using one? :)

If forums are inherently useful and the issue is just perception, then this sounds to me like a design question.

Don't get me wrong, I miss the style of conversation predating social media, but I think that if the reason was purely perception based, we'd find a solution. Think of any annoying, seemingly useless, or just impractical rituals we follow every day.

Forums provide a much better signal vs. noise ratio due to its async nature and increased effort required to submit content. And, that's great.

But, it's also terrible, because most people just won't bother putting more effort into written communication. This is too much friction. This isn't how we talk any more. And, I think that's the main reason why forums are not mainstream.


facebook workplace

or yammer are good options for async communication approaches w/o the need for defensive ccing


Forums aren't really more inherently "old-school" than instant messages.

A flashy new version of AIM is popular, a flashy new forum could be too.

I think the difference here is that forums were popular for communities where people were active at different times, while chat was real-time. For in-person offices, things then trended after the physical real-time nature.

If people stay more remote after this, though, and time zones are less uniforms, I think that's ripe for a change.


How is slack not a flashy forum?


The most immediate way Slack is more "flashy AIM" than "flashy forum" is that threads don't bump back to the top when they get recent activity.

If someone replies to someone else's message in a thread and it scrolls off my view, they could have a 50+ message conversation in there that I would never see.

In a "traditional" forum, if a topic is that hot, it'll stay on top of the topic list. Even in a more threaded forum like HN, where ordering is done separately, when I refresh, I'd see there were more replies on a hot sub-thread, in a way that can disappear entirely in Slack.


I wouldnt be surprised if there are startups out there working via discord and just passively mentioning what they are up to as if they are playing a game.


"I suspect that the ideal primary role of a leader in a remote setting is to serve as a communication channel."

Someone needs to do that job, but it doesn't have to be the leader. It's an admin job. In non-combat military units, sergeants do that.


At this point, it should just be a machine. It's not too hard to figure out somebody's role, and from there you can decide who to alert.


We can all benefit from less politicking leadership


> workplace Twitter where it's simply impossible to try and keep track of what everyone is saying,

This can be alleviated by aggressive threading


Isn't most of this addressed by using a project management tool like Asana or Basecamp?


IMO, the best leaders I've had were great I've had have been great online and in person. And I've always preferred a mixture of IRL and off site work. It has never mattered to me if a person is extroverted or introverted, messy or organized, just that I can trust them and that they trust me. When that contract is fractured there is no way to have a healthy working relationship in my opinion. Mutual respect is the most important thing in the office to me


It's an interesting point you raise around trust. It's certainly one of my biggest challenges in a management role - there are staff I struggle to trust due to past instances where they have gone significantly off track and failed to deliver due to ignoring or taking too much license with the direction they were given. We've got huge piles of technical debt and whole series of poor decisions we're just living with due to this kind of thing. The challenge now is how to continue to delegate to such people, without creating a huge amount of overhead to track what they are doing and how it is being executed. Simultaneously with all this, those same people are in a technical sense the most skilled in the team. Finding a way for these people to mature into their roles would be ideal but it's really hard work.


I feel that. Sorry if you never see this due to the late reply, but i strongly feel that trust is a constantly built thing. The team needs to trust working with each other, and have open communication horizontally and vertically. I’m not a 10x dev and have seen way better developers than me go off the rails because they weren’t able to communicate and their work becomes unmanageable because of that lack of trust. I think it’s ok for a junior developer to feel safe taking on less points and doing things slower and spending more time pairing and mentoring. But This has only ever worked on teams I’ve been on where people had the opportunity to fail. And with that being said, once a team loses passion it is so hard to work back to a healthy self regulated environment


I worked remote for most of the 90s. Wooo 9600 baud!

Competency was probably the most important trait. A boss without a clue was easy to dupe and avoid, but also a pain when you were actually doing plenty of work. A boss that knew what was what would be on your case if you slacked, but also super relaxed if you were producing to expectations.

Clear communication was also critical but it was even more important to be measured in the volume.


> A boss without a clue was easy to dupe and avoid ... A boss that knew what was what would be on your case if you slacked, but also super relaxed if you were producing to expectations.

Very true. We struggled with this at a past company. Most engineers were inherently honest and hard working, but maybe 1 in 5 were constantly playing games to convince their manager that they were working harder than they really were.

Managers who were formerly engineers had no problem spotting this. It was the managers with non-technical backgrounds who struggled to gauge if their employees were really working hard.

My workaround was to coach non-technical managers to pick up clues from the person's peers. If you privately ask 3 random team members to estimate tasks and 1 person constantly gives estimates 10x longer than anyone else, that person should be watched closely for performance issues.

It also helps to group people together to finish tasks, then ask each of them how it went in private direct conversations (your schedules 1:1s). The person's honest peers will give strong hints that another person isn't pulling their weight.

Trust your employees until they prove themselves untrustworthy, but be careful. We had at least one confirmed situation where a remote employee took another full-time job but didn't quit our company. Instead, they worked on doing the bare minimum to keep their manager satisfied so they could collect paychecks until we were forced to fire them. I suspect this play will become more common now that WFH is on the rise.


> My workaround was to coach non-technical managers to pick up clues from the person's peers. If you privately ask 3 random team members to estimate tasks and 1 person constantly gives estimates 10x longer than anyone else, that person should be watched closely for performance issues.

So I had a boss who would call a group meeting, bring up a problem that needs to be solved, and ask people who can do it. One engineer would explain that this is a research-level AI problem that would take years to solve, another engineer would say he's going to have some time to hack on it later in the week, and a third would say that he can pull an all-nighter tonight and solve it. So the manager would pat himself on the back for a job well done. He created a spirit of healthy competition in the team, he exposed the slacker (the first engineer) for what he is, and he squeezed the third engineer for all he got. A year later, the team would be back in the same place, with the manager calling a meeting and bringing up the same problem, which as it turns out the users are still suffering from and higher-ups in management are pestering him about again.


> A year later, the team would be back in the same place, with the manager calling a meeting and bringing up the same problem, which as it turns out the users are still suffering from

I thought the third engineer pulled an all-nighter to solve it?


I am guessing that the first engineer was right. Usually there is not one solution to the problem and judging who's the slacker by estimates might be wrong. You can usually hack something up quick, but making a strong and lasting solution requires more time.


Judging who the slacker is by estimates is wrong, period.

There's a habit of technical folks to come to conclusions they shouldn't, and this is a perfect example. It generally manifests itself in interviews where the technical interviewer will come to conclusions that don't necessarily follow, only in this case it's not in an interview, but with respect to fellow co-workers.

I mean, you can see the hubris in the poster, who would have you believe that they're somehow "training" their management to "spot poor co-workers". Yeah, ok.... sure you are. Because managers are like monkeys apparently?


Cause the all night hero did not actually solved the issue, just made it less visible for release checklist purpose. Which is not the same as fixing it for users who kept complaining.


So the manager exposed the slacker (the first engineer) for what he is, and he squeezed the third engineer for all he got.

That's some dark humor, there.

But in terms of "exposing" how many managers in the industry think -- so true, so very true.


I constantly give estimates that are about 1/2 ~ 1/5 of the actual because I am overly optimistic (and the thing about unknown unknowns). I have done this for 20 years, so you'd think that I would get over it, but apparently I am a dumb-ass.

But apparently, this is in the opposite direction of what you are talking about. That said! If I were to pad my guesstimates, then it could legitimately look like sand-bagging. I don't know that there are any easy answers. I am trying to become more accurate (if for no other reason than not having to work over Christmas holidays to keep up with my promises), but estimation is hard!


10x is excessive, but I'd also watch closely the relationship between estimates and actual time taken. My estimates are probably 2-3x longer than they where when I first started out because I realized that I was consistently underestimating tasks. Despite being warned about it consistently in college, I still find that virtually everyone, when asked to estimate a task, gives an estimate based on the best case scenario where they encounter absolutely no issues while executing the task.


I remember reading a research (don't have a link, sorry) that when one employee gave a one-week estimate and another employee gave a two-weeks estimate for the same task, and each of them delivered the output in two weeks, most managers perceived the first employee as more competent. Which, if true, would explain why most software projects are underestimated -- people instinctively perceive this, and want to be seen as competent.

An interesting experience is to estimate things in your own life. You plan to do something, write down when you expect yourself to finish it. It is quite humiliating to notice the effort you put into convincing yourself that you are more productive than you actually are. Unlike with job, you can't make the excuse that impressing other people is a good strategy. Yet, it can take a lot of work to stop doing that.


The golden rule of estimating: double it and add 20%. The sooner you start doing that, the sooner you start underpromising and overdelivering instead of the other way around.


Starting out I was told double it and move up a unit.

2hrs === 4 days.

A week == 2mths.

Anything past that would never get done.

He was a cynical bastard but not a bad guy and sadly he was in a lot of dysfunctional environments not that far of the mark.


Why add 20%? That's upside precision for something so inaccurate. 2.2x is a good way to set a budget for someone doing a task after it's already been done once by someone else.

The golden rule of estimating is to measure past estimates and use them as a multiplier in future.

The platinum rule is to stop estimating because it's useless.


Double it, then add 20% make a 2.4 modifier.

  20*2*1.2 = 48  
  20*2.2 = 44 // I, also, was confused myself at this point  
  2 *1.2 = 2.4 // not 2.2


Right. Estimating before you even know what you _don't_ know is tea leaf reading. It's better to ask the person who wants it done "how much is this worth to you", or "what's my budget to get this done", and then work from there.


The golden rule of estimation is to give a 1-10 confidence level and if your confidence level is below a threshold (7-8 for example) then also define the risks. Finally, use that analysis to give a reasonable upper and lower bound (or be honest and say "I don't know).


Also, not all engineers who mislead their progress are doing so out of malice or laziness. Sometimes they have too much work and don't want to be the person complaining about the work load, especially if they think everyone else is managing fine.

If a manage doesn't pick up on it early enough, then shit will eventually hit the fan.


I’ve worked in an environment like this. How did you discover the second full-time job in the end?


Can you share your stories around how working remotely in the 90s was like?

e.g. there probably wasn't video chat. So how did you communicate? Were you coding? What were tooling like for coding remotely back then? etc etc


I worked as part of a distributed team from 1989-1994. I was on the US east coast, one guy was in Ohio, two guys were in California, and two were in Japan.

I worked at the end of a Telebit Trailblazer, so I had a 19200 baud link to the internet. I remember emailing myself GCC - staged the tarball on a remote host, uuencoded it and sent it home as multiple email messages.

We mostly did stuff via email, with the occasional conference voice call. I had to learn to restrain myself and not try to solve user problems when I first saw them - because of the distribution of time zones, I would tend to be the first person awake.

This was definitely coding - we were selling and supporting Interlisp-D and its many derivatives.


Remote work in the 90s and 00s was a lot of FTP, CVS, email and IM. Long distance phone calls still cost money for much of that time too, so there wasn't much synchronous phone calls, once a week or so. Also, generally the business needs were either high enough that the staff were all expert-ish and could get done what they needed, or low enough that random Bob's cousin's nephew could build it in HoTMetaL. There wasn't a lot of in between.

When I worked for other people, management spent a lot of time with requirements and specs before implementing, which often resulted in mismatched software expectations. Agile gets poo-poo'd now, but it was a revolution at the time

When I was doing my own consulting, I always did my best to find local clients for remote work (often building e-commerce web sites when the competition was still using FrontPage) because it was preferable to be able to call the client or meet in person to discuss the inevitable requirements snafus.

Honestly, it doesn't seem that much different now. Humans are generally not all that great at communication. The tools we have today make a dent in that problem but there's still significant unresolved challenges.

When I'm leading teams, I tend to spend a lot of time on teaching people to communicate more effectively and creating processes to enable it. It makes things go more smoothly than trying to be the central hub for all communication.


How did you work remotely without screen sharing and all ? I mean what if the need to something similiar to screen share arose ?


Not the 90s but I worked remotely to a significant degree in the 2000s. By and large, we did not have screen sharing although companies would present to us using tools like WebEx. Mostly we just mailed documents around, used email (with some chat latterly), and phone calls.


IME remote managers have to communicate more explicitly, which I prefer.

Remote also feels more empowering should one encounter a bad manager. During my WFO days I had a boss who berated me privately and publicly; even in front of clients. It was humiliating and destructive. Only when a more senior (by age, not rank) engineer finally rebuke them did the situation improve.


The good thing with WFH is that if your superior pisses you off you can just start drinking beer and stop working, and no one will probably notice.


I've seen this happen in the office too after some stressful or particularly frustrating events at the office! Everyone has a "meeting" scheduled in the unused old conference room in the basement with beverages provided...


At least for a couple of days. You can't just punt things down the road indefinitely. I was remote for a while before COVID and trust me, I've played myself that way in the past...

To the parent's point: 100% agree, you essentially need a different style of communication. Has to be more explicit and include some built-in check-ups and dates. It's easy to pop in and see if someone is frustrated, a lot harder to see them failing remotely.


If that's the case where you work then I wish you good luck!


That manager was fired for other reasons. Company folded years ago, also for other reasons.

Ironically I think the hardest part is not internalizing the temptation to be an ass to others. Maybe if I had called them out on it myself? IDK.


I have a string of terrible workplaces that I'm pretty sure gave me work-anxiety/ptsd (not to belittle worse experiences, but these were bad) and I still have a lot of shame that I didn't speak out more or do more - but I was at the start of my career and had no power to do so that wouldn't have directly affected my ability to eat. That was 10 years ago, now I just try to be the opposite for everyone and amplify peoples knowledge that there really are abusive places and on the inverse there are supportive and collaborative places.

On the flip side I can say after 5 years there I never once referred a soul and in fact helped many get jobs elsewhere and have pulled friends out of them when I could.


> remote managers have to communicate more explicitly

Can you provide an example of this and whatever the implicit alternative is?


Explicit:

"Ok, so action items from this meeting are:

* Bob, you were going to investigate bug foo and circle back tomorrow.

* Alice, you had an idea that you were going to explore, please let us know when you can deliver that."

Implicit:

"Great meeting folks, see you tomorrow".

[Next week]: "Bob, did you investigate bug foo yet? What do you mean you thought Alice was going to do it, I asked you to!"


What you don't get on remote work is the manager going around to your cube and saying "work on this" with no record of it happening. Since they have to communicate via things which leave logs, and you have to communicate what you're doing and why more often, all that stuff is above board. In ideal places it would always be above board.


And also less ambiguous.

Often in person communication can be rushed if it’s between meetings when someone has a few min to drop something on you. If you don’t have time to write it down or ask follow up questions, the ability to deliver the right thing is going to be limited.

When we’re remote, almost all delegation is either conducted or followed up in async text. This means you have something to refer back to as well as a thread to ask questions without having to find free time from the other party.


This study seems to answer the question of 'who would the team select as a leader', but in reality project leadership at companies is rarely a democracy.

People move jobs a lot in the tech industry, so as a result senior roles are often filled externally. It helps to have a recommendation, but roles are rarely filled by asking the team who they would most like to work with an approaching them. Normally companies advertise roles and try to use some kind of standardized process. So CV writing and interview technique are critical.

Promotions often happen because people apply for the role up when it is advertised competitively. My observation is that people succeed at this by focusing on performing against their current objectives, not being a problem, requesting training, and picking up the tasks relevant to their current role that will be on the job description for the next one up. That next role up might be in another team so your own teams favor matters less. The main thing is not to have been a problem to management and to present yourself well during the application process.

I think external upwards moves are more likely to be powered by skill at believable exaggeration, and internal promotions by rules compliance and consistent ambition driven box ticking.

Finally, some people get promoted because management need someone they trust to do that job now, at least temporarily. This happens when a new project team is created and someone is told they are in charge of it, or someone quits and their duties are reallocated to an immediate report. These reward competence yes, but such a people keep their winnings or fall back by their actual short term success - if things look shaky management go out externally for a permanent replacement and quietly put them back where they were.

I don't really see any of this changing due to work from home.

It is probably different at high levels of management because these roles seem to be filled more based on relationships.


I am hoping remote work will “nerf” in person charisma. It’s not that charisma is bad, but in person it often seems to overcome any other concern. I have seen so many examples of total fools who nevertheless gain power and leadership on charisma alone. It has the power to overcome reason and speak directly to the brain stem.


I've been remote for ~5 years, and in mostly-remote orgs during those times. You can ABSOLUTELY bully people remotely, dominate conversations, and play games.

Leave someone off the invite, have side-bar convos via slack without people knowing, mute people in calls -- and being the loudest, pushiest person in the room absolutely works on skype if the meeting presenter won't mute you.


Exactly this.

Remote working does remove some of the rapport and chemistry from relationships, which is regrettable, but on the other hand it also reduces the ability for people to 'dominate the room', intimidate, etc.

These kinds of people are sometimes intellectual giants, but very often simply bullies.


I think it's the other way, the rapport and chemistry allow you to resist someone when they're (consciously or not) dominating the room. You're more easily divided if you don't have that with your coworkers.


I think you're in a bad place if things have devolved to a herd-metality us-vs-them.

But I find well-aimed questions can often derail attempts to railroad a situation from a position of power, and it can be very uncomfortable to field those questions in an in-person setting. Much less so remotely.


It's both.


Something else will replace it. The people who are effective on calls, emails and chat will get the brownie points instead.


Sure, but being effective in calls, emails, and chat requires fewer advantages from factors that aren't under your control. Consider that on an audio-only call, a blind person can be just as effective as a sighted person, if not more so (edit: until sighted people learn to go without visual cues as if they were blind). And in email or text chat, a person with a thick accent, a person with a speech impediment, or a deaf person can be as effective as someone who speaks well in the team's common language.


I can't quite pinpoint it, but something feels off about this reasoning.

No matter what, some group of people is going to be at a disadvantage. It doesn't really make sense to me that you want everyone to specifically cater for the minority, as opposed to the majority.

Trying to somewhat accommodate everyone? Great. Forcing changes to accommodate minorities? Doesn't really make sense to me.


Here are the best responses I can give to that:

1. Fully abled people are already, as John Scalzi put it (with regard to another category), playing on the lowest difficulty setting, across all of their lives. SO I think it's not so bad to take away some advantages, to level the playing field.

2. There are different kinds of disadvantages. There are disadvantages from skills you haven't yet learned, and there are disadvantages from abilities you can never have. What I propose is to replace the latter category for some people with the former category for others. Of course, if biotech someday allows us to give physical abilities to people who don't have them, that changes the equation. And perhaps my thick accent example was weak; my understanding is that it's possible, with great difficulty, to change one's accent.


"Everyone" kind of includes minorities. And how do you define "trying"? Is making social media posts on diversity enough to qualify as trying, even if your hiring process only hires white dudes?


I definitely agree with this general thought. I can't say this with any certainty, but I have developed the impression that a large part of charisma is either genetic or early-developmental and is very hard to learn. People just either have the "reality distortion field" or they don't.

I have seen people suddenly develop this trait on amphetamines, but ruining your health by abusing amphetamine to have charisma isn't a great trade. This observation does make me wonder if it doesn't have something to do with dopamine levels/sensitivity and whatever other systems amphetamine acts upon. People with bipolar disorder can be superhumanly charismatic when they are in a manic phase, and moderate to heavy amphetamine doses more or less approximate mania (in people without ADD/ADHD).

Like height and facial symmetry it's a trait that is unrelated to the content of one's mind but heavily biases people toward you in one on one interactions... regardless of the merit of what you're actually saying or doing.


I've thought about this too. The voice and content that dominates in online discussions for example is very different than my experience with in-person collaboration. I don't know if it's better or worse, but different skills are needed to be effective, and they are not necessarily correlated with having the best ideas or being best at the job. So there will be a new equilibrium point that will benefit some and set others back. But I dont see it being more or less fair in the end.


Yes, indeed, having a peck order in group is natural.

The different favorable trait would then have effect on the productivity, though. Asynchronous communication is way more friendlier to deep work like programming.


Meh, I have that in person charisma. I get a bit panicky online because you can't see someone's face.

I don't know if I'm talking too much or if they are bored. Online I'm quick/short.

That said, I enjoy being a tech guy over a leader. I tried leadership in done personal business and I don't like playing politics or psychology tricks.


Since I'm visually impaired (legally blind), I always have that uncertainty you described, even in person. I'm often conscious that I might be talking too much. At some point you just learn to live with it.


This is an interesting read, if a bit light. Unfortunately, its quality is diminished by the ridiculous stock photos that have nothing to do with the text.


So I am not the only one who noticed that all the books were facing backwards or their cover not visible in the stock photo (probably for the same reason they don't show brand of the phones being used in movies, unless it is a deliberate product placement).


Sadly the BBC (which as an institution I will defend) feel the need to put pictures on everything, whether salient or not. I'm sure there's research that says that readers like their news articles to have pictures, but they don't always add anything.

Yesterday, though, the pictures editor made a masterful choice.

https://www.bbc.co.uk/news/health-54088206


I have bookmarked a javascript snippet which a friend wrote to enable better text reading experience on such websites. It just hides all images in the page.


This is an interesting comment, if a bit light. Unfortunately, its quality is diminished by the ridiculous tangent that has nothing to do with the text.


The stock photos were people working remotely and looking relaxed. Which, I think, is part of the point of the article; stuff "leaders" would normally do in meetings are kind of lost on somebody who is in their study feeling secure.


I definitely do not get up, shower, do my hair, put on a collared shirt, and then go back into my room and sit at my desk. The stock photos in this were jarringly non-candid for what remote work actually looks like.


I used to be that way, but now I do the full routine as if I were going into the office. I like it and I feel better about myself and more focused. I also am now very strict about having an actual home office which I go in from 9 to 12 with only my work computer, check out for lunch for an hour, then back in the office for the last half of the day with one break in the middle. This has made me really productive and let go of feeling like I need to be online all the time, working until 11pm, which I used to do because I always felt distracted and that I wasn't fully focused - in my boxers, watching Youtube and taking lots of breaks.


Anyhow, these photos are clearly not of people at work. They are posing for the photo, and the work "material" they have does not make sense.


Sorry yes, I agree there.


There's definitively a bigger expectation that women should dress up while at the office. Personally, I'll still wake up early, do my hairs and a put on a light makeup just for the 30 minutes long morning meeting. Sure, I'm wearing pajamas pants but you wouldn't know it.

https://journals.plos.org/plosone/article?id=10.1371/journal...

https://www.scientificamerican.com/article/should-you-wear-m...

https://www.sciencedirect.com/science/article/abs/pii/S01674...

https://www.researchgate.net/publication/299431552_The_Impac...


Getting shower and dressed "for work" is most common advice given to people getting used to working from home along with keeping a regular work scheduled and having space dedicated to work.

Just because you or I may not get dressed up ... my wife certainly does.


And typos:

> actually dothe work of gettingprojects done


Are you entirely sure they have "nothing" to do with the content.


researchers conducted a series of in-lab experiments with 86 four-person teams, and also traced the communications and experiences of 134 teams doing a semester-long project in a university class

This research isn't based on what's happening in the real work world, with real workers, in real companies. After reading the summary, I'm having a hard time giving this much weight.


the WEIRD sample strikes again! I hope we at least have a round of reproducibility crises in management research within a decade, because evidently it's not reached them yet.

> The researchers conducted a series of in-lab experiments with 86 four-person teams, and also traced the communications and experiences of 134 teams doing a semester-long project in a university class


Perhaps I'm ignorant and I'm missing something obvious - but how exactly are we going to apply this particular experiment to pre-industrial, uneducated population? We're talking about communication in remote virtual meetings.

The original WEIRD paper contrasts the industrial societies with small-scale ones. Can we even find small-scale societies that do virtual remote work?


There's more than pre-industrial people in the complement to the WEIRD-collage population, you know? Like maybe start with real adults working actual jobs?

You could also see how it works for Canadians, Indians, Chileans, Thai, Russians, Nigerians... all have developed enough economies that there are at least some remote workers.


What is WEIRD in this context?


>Behavioral scientists routinely publish broad claims about human psychology and behavior in the world's top journals based on samples drawn entirely from Western, Educated, Industrialized, Rich, and Democratic (WEIRD) societies.

https://www.cambridge.org/core/journals/behavioral-and-brain...


Look at weirdceo.com

Wisdom, Emotional Intelligence, Initiative, Robot, Dastardly or something like that.


Unless I'm reading the summary of the study's findings wrong, the study showed what people are selected as leaders, right? Which is super interesting but not the same as who is a good leader. The summary of the article inaccurately states, "Strong in-person leadership skills don’t necessarily translate to being a good virtual leader", which feels like a huge leap with no evidence. Unless being chosen as a leader by the group directly correlates with who is actually successful as leaders this doesn't seem like a huge takeaway. Would be very interested to see something more substantive on this front.


The article is based on a study that it links to. Like just about every other study, it is done within the context of existing work, in this case 'multilevel leadership emergence theory'. While it is possible that this field is flawed to the core, I am not yet ready to assume that it is, so that, for example, there is little correlation between who gets selected for leadership and who is suited for it, without having first done some digging into the literature myself.


Thanks for the added insight. I guess I have two follow up questions to that.

1) Is anyone who does have the context able to weigh in?

From my own digging I'm not seeing a lot of agreed upon definitions of "leadership emergency theory". I found one paper [1] which I read the abstract of. It again, like the OP, seems to talk about how "leaders emerge in teams that lack a hierarchical structure". From my experience this doesn't seem incredibly useful given all managers/leaders I've seen have been appointed by someone else. It's not some subconscious, democratic process where they're chosen by the group.

2) Kind of meta, but did the writer of the article do the research that seems necessary for this? And if not is this acceptable, given that I can only assume numerous people will take this at face value and may even make organizational changes as a result?

[1] https://www.emerald.com/insight/content/doi/10.1108/LODJ-08-...


Assuming leaders are good is a huge leap that needs justification.

There's no reason to assume that, and millenia of history to the contrary. If leaders were mostly good at leading, organizations would rarely fail.


There is also another important factor... mutual respect.

To be stereotypical, I'd go ahead and assume that a majority of people on HN work in tech and likely are paid a decent salary.

The one thing I find in bad leaders (remote or otherwise), and relational in poorly run companies is the lack of trust.

I've worked with leaders who micromanage as much/more than I was when I worked a minimum wage/high supervisory job. This is bad and holds back many employees/companies. It encourages "shared courage" and centralized decision making.

I'm usually amazed at how much responsibility people are given who make over 6 figures, but yet how little decision power they are given. Even when the leader may not have the same knowledge level as their employee.

I've had the pleasure of working with many people who respect that I know how to manage my time, that I know things they don't, and the understand that I appreciate the same about them.

I can imagine how much the "wrong" side of this is amplified when you suddenly aren't around each other all the time.


> I'm usually amazed at how much responsibility people are given who make over 6 figures, but yet how little decision power they are given.

It's an interesting distortion of the inflated tech-skill market I think. I have individual team members doing software who are paid more than entire group leaders doing other things but they are still very immature, and in no way can accept responsibility for more higher level things.

I do agree about the responsibility / decision power point though. To me one of the most powerful motivating forces for tech people is giving them autonomy to make technical decisions themselves. It's somewhat tragic that this is so negative in the large - allow a whole team of engineers to each choose a different web stack and they'll love it, but you're in for a disaster.


> “Suddenly it’s not just about who talks the most, but rather, who is actually getting stuff done.”

One wishes. That almost sounds too ideal to be true.


"“To me, this is half the story,” she says, pointing out that though the study data touches on interpersonal relationships, it more heavily measures task-oriented actions, which are only a portion of what drive leadership. “The next logical step is [to study] how team members manage interpersonal relations and behaviours and who emerges as leaders. We don’t really know that.” For example, a follow-up study might explore whether doer leaders maintain interpersonal skills over time."


The virtual version of Joel Spolsky's "Good managers move chairs out of the way to assist programmers getting work done" (heavily paraphrased from memory).


Man, at some point, someone has to point it out. What the hell is with these clickbait headlines on HN. Is there no place on the internet saved from it? Even what used to be reputable news websites have it everywhere (and BBC of course shamefully is one of them). Does it help to flag these? Or is this now the new normal on HN?

EDIT: I'm glad it has now been edited to be more sensible.


IMO the best of any kind is one that designs themselves out of the hot path. What does that mean for leaders? Don't _be_ the conduit to good communication, instead tend to it like something external to you. Processes and tooling are like code for businesses and can be updated over time to fix the bugs.


I think this is definitely true. But the biggest reason it's rare in practice is because middle managers who aren't viewed as essential to day-to-day operations are likely to be made redundant by senior leadership.

Managers bias towards taking an overly hands-on, interventionist style, because that creates a lot more visible signals that they're not easily replaced. There's no incentive to build a well designed process that the team's empowers self-driven success. As often happens to programmers, that type of manager often finds that he's engineered himself out of a job. Much better to create busywork, lest senior executives start asking "what exactly would you say you do here".

What often separates out great senior leadership is recognizing the pernicious influence of this bias. John D Rockefeller was famous for having tons of middle managers who barely worked at all, took naps in the afternoon, and the like.


I mean that works if all you want is to rise to middle management. When you start having actual revenue or project goals then that method falls apart.


The primary role of leaders is communication, so I'm a bit confused by this idea that the leader is whoever "does" the most. You're not leading much of anything if you have time to do the work yourself I believe.


In my lived experience at GitLab, leaders can deliver results through efficient communication that enables others to do their jobs successfully (rather than waiting hours to respond to messages), helping team members iterate on the scope of projects to ensure progress is made on goals, and modeling our company values which helps others better understand the values and incorporate them into their work.


I suspect it is still important to get to know people and build trust in the flesh, even if having a remote leader can be good.


The surprising thing to me is that there is no mention of the copious online communities we have had for the past few decades. The number of WoW guilds alone is staggering. If you want to know the "surprising" traits, just look to the people* leading these, you have ample data there.

*BBC put up some qtπ photos with makeup. In reality: pasty, overweight nerds, neckbeards and warlocks.


What's up with the books in the second photo?


> President Trump has set Sept. 15 as a deadline for the company's Chinese owner, ByteDance, to find an American purchaser, or it will face a ban in the U.S.

I know it's been almost 4 years but I still have a hard time grasping that I'm not on The Onion when I'm reading sentences like this...


And the evidence for these considerations is what?


They reference a study: https://link.springer.com/article/10.1007%2Fs10869-020-09698..., titled: "Who Emerges into Virtual Team Leadership Roles? The Role of Achievement and Ascription Antecedents for Leadership Emergence Across the Virtuality Spectrum".


Fortunately the references are free to view.

"Table 4 – Correlation of Development Phases, Coping Stages and Comfort Zone transitions and the Performance Model" in "From Comfort Zone to Performance Management" White (2008) tabularly correlates the Tuckman group development phases (Forming, Storming, Norming, Performing, Adjourning) with the Carnall coping cycle (Denial, Defense, Discarding, Adaptation, Internalization) and Comfort Zone Theory (First Performance Level, Transition Zone, Second Performance Level), and the White-Fairhurst TPR model (Transforming, Performing, Reforming). The ScholarlyArticle also suggests management styles for each stage (Commanding, Cooperative, Motivational, Directive, Collaborative); and suggests that team performance is described by chained power curves of re-progression through these stages.

https://scholar.google.com/scholar?hl=en&as_sdt=0%2C43&q=%E2...

IDK what's different about online teams in regards to performance management?


there are actors who excel in the status quo through virtue of said quo lauding their strengths (here, putting on a good face during sync communication) alongside basic competency in other skills (having a bare minimum capability outside their face fronting forte)

when that status quo slips away, it exposes those who were merely charlatans acting the lauded part (putting on a good facade face while lacking depth in teh actual capabilities society and organizations rely on, simply fronting a good appearance)--the changes uncovers those who failed to put forth the front out of ignorance of or disdain for it. it raises those whose true strengths mattered more all along, but to which broader culture was blind to, having long lost its way tacking too hard towards praising the facade, assuming it implied the foundation

fires burn away some moss; the hardwood remains--it was always there, but now we get to see it, and further see that some of the most elegant fungus was naught but a large clump of mold growing upon itself alone, without much underneath


My takeaway: in-person leadership is a charisma game where somebody fools everyone into letting them be boss. Perhaps to the detriment of the project and goals.

Virtual leadership is based on performance and productivity. It related directly to achieving goals.

Another big win for virtual work? It factors pointless, harmful charisma out of the equation?


100% wrong and no doubt myopic to your own personal and likely limited experiences.

a venn diagram of good leader qualities and charismatic qualities has non-trivial overlap. A leader lacking people skills has a very limited ceiling in what he/she can affect.


Explain the OP then? Almost a perfect experiment in removing charisma from the work equation - everybody works remotely and communicates through a limited channel. And things get better.

And perhaps delve into 'charismatic' as it relates to loud, aggressive or overbearing.


one can convey charisma through digital/remote channels.

Just because the physical connection is gone, it does not mean a robotic / formulaic approach is now the only way to lead/manage humans


It reduces the effect. It becomes possible to squelch the loudmouth, take turns talking, hear from everyone. It removes physical intimidation and most body language.

Nobody is suggesting 'robotic' or 'formulaic'.


In my experience the "loudmouth" in-person is the same way on a video call. They always get their two cents in, and are sure to jump in regardless of whether or not another person is patiently waiting their turn.


Where do these Venn diagrams come from? Some glossy Gartner Group business quadrant presentation?

Charisma does one thing: Make other people work for you and let you steal their output and take credit for their successes.

The leaders of the successful Asian tech nations don't seem that charismatic, but rather competent and intelligent. The West should take note.


rational intuition of what motivates people - You complement the meats of motivation (pay, meaningful work) with a leader that possess strong people skills, charisma, and you have the conditions for a potential best case scenario outcome.


Also the potential for the worst case scenario, as many charismatic dictators show.

And in two companies I worked at, the minute a charismatic, clueless bureaucrat swaggered in, took over the orgs and started barking orders (in a polite and charismatic fuck-you way), all top developers left, as if by magic.


Lets be honest: how many horror stories do we all have, about in-person leaders that were selected because they were the loudest, or most aggressive, or talked over everybody else, or sucked up to the big boss?

Does that happen 10% of the time? 30%? 60%?

If virtual work reduces that effect, its all to the benefit of the workers and the work, in my view. It seems a slam-dunk.




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